Gymnast Welfare, Safety & Code of Conduct

Welfare Officer – Jennie Chadwick- jenniechadwick85@gmail.com

First Aiders – Adam Coogans, Ben Robinson, Jennie Chadwick. Nicole Brodigan, Freya Lee, Fergus Laird-Williams, Grace McCormack, Francesca Burton, Evie Bibby, Anna Marsh, Eleana Matos & Rohan Doherty.

Gymnasts code of conduct:

• We ask all gymnasts to wear appropriate sports clothing. Leotards, T-shirt, shorts, joggers, leggings. No Jeans. No Hoodies during the session, jumpers without hood can be warm during the session. (gymnast will be asked to participate in bare feet unless told otherwise, Grip socks can be worn)
• We please ask for Gymnasts to have visited the toilet before their class to minimise disruption.
• Trampolining – for trampoline classes socks are to be worn & long sleeves top & bottom are recommended.
• Long hair to be tied up and out of the face. NO Jewellery: earrings, neckless, bracelets, belly and nose piercings. If earrings can’t be taken out then they must be covered with tape.
• Please bring a drink. No fizzy drinks.
• All gymnasts must follow the coach’s instructions and may not use any equipment without a coach’s permission
• If a child’s behaviour poses a risk to themselves or others, they may be asked to stop or leave the class
• To be Kind and inclusive to everyone- other gymnasts, coaches and parents.
• Mobile phone to be left with parents or with their belongings. Not to be used during the session.

 

ACE Coaching – Photography Rules for Parents

At ACE Coaching, keeping every child safe is our top priority.
Because our sessions involve close spotting, constant movement, and lots of children in the background, we follow strict safeguarding guidance from IGA, British Gymnastics and our leisure centre.

Our Policy on Photography During Training

To protect all gymnasts:

Parents are not permitted to take photos or videos during normal training sessions.

Even if you only want a picture of your own child, other gymnasts will almost always be in the background, so we cannot guarantee privacy or consent for every family.

This includes:

• Training sessions
• Warm-ups
• Cool-downs
• General group activities

Why we have this rule

• Many children have restricted photo permissions for safeguarding reasons.
• We can’t control where images might end up (social media, group chats, family sharing etc.).
• Leisure centres and national governing bodies (IGA/BG) strongly discourage photography during training for these reasons.
• Children deserve the right to feel safe and comfortable while learning.

We do allow photography at:

Displays, Events & Competitions

Photos are permitted in controlled conditions, where expectations are clear.

Coach-Taken Photos 

With your permission, coaches may take occasional photos or videos for:

• progress tracking
• ACE Coaching social media (only with your consent)

These will always follow safeguarding guidelines.

PAYMENT –

If payments are missed on an ongoing basis, we may need to temporarily stop your child taking part until the account is settled.

Subscriptions: Payments are taken on the 1st of the month in advance for the classes set to run that month. The classes run 38 weeks per year and Fees are worked out on a Pro-Rata basis.

Dates will be given out before the start of each term.

If sessions have been attended before the first payment is taken, a covering payment may be added.

Cancel at anytime with 30 days notice.

Safeguarding & Anti-Bullying

As we are a member of IGA we follow their policies for our classes-

Safeguarding: https://www.independentgymnastics.com/wp-content/uploads/2025/10/IGA20Safeguarding20Policy-2-compressed.pdf

Anti-bullying: https://www.independentgymnastics.com/wp-content/uploads/2025/04/Anti-Bullying20Document24.04.2025-compressed.pdf